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Recruitment Privacy Policy

Hazlewoods LLP's career's site is powered by iKrut a web based recruitment application supplied by Zodo Ltd.

Hazlewoods LLP and/or any subsidiary and affiliated companies will use any personal data collected via our careers site for recruitment purposes only and should your application be successful, for purposes connected with your employment. By submitting your application, you are agreeing for your information to be passed to Hazlewoods LLP

Your personal information (and any additional details we add to your application) is stored on a secure database powered by servers within the UK. Data will not be kept for longer than is necessary in accordance with the GDPR and any future contact we have with you will be for recruitment purposes only. We wish to retain your details to aid us in producing management information and in ensuring we meet our statutory obligations relating to equal opportunities monitoring. In addition, we would like to retain your details so we can send you details of job opportunities we have. Your details will be automatically deleted in 9 months time unless you give us specific permission to keep them for a further period.

Please note if you request that we delete your data, we will not be able to contact you again in the future about possible opportunities or any current jobs you are under consideration form. You have the right to access and the right to rectify your personal data, whether submitted as an application or otherwise, by sending us a written request.

Access to your data is granted to selected HR and hiring managers. Your data may also be disclosed to a third party vendor with responsibility for maintenance who should have access to the information within the system where needed to provide its services. Access will also be granted to any agents or suppliers we deem suitable users to assist in the screening and hiring of prospective employees. We will not disclose your data to any other third party unless required to do so by law or regulators.

By acknowledging your application we are not verifying the content, accepting the application or making any offer of employment or engagement. We are not obliged to accept any applications.

Our careers site uses cookies for the purposes speeding up the recruitment process. If you do not agree you can choose to not receive a cookie file by enabling your Web browser to refuse cookies or to prompt you before you accept a cookie.

We may use information obtained about you from monitoring your use of this website solely for internal purposes including site performance, evaluation site use and creating of marketing reports to aid future marketing of information about us and our products. Personal data collected by monitoring will be aggregate, no personal or sensitive personal data will be used other than for the purpose for which it was originally obtained.

Hazlewoods LLP is an equal opportunity employer (in accordance with applicable legislation) and do not discriminate on the grounds of gender, ethnic origin, age, religion, sexual orientation, non disqualifying physical or mental disability or any other basis covered by local legislation. All employment related decisions are made entirely on merit.

We will maintain the confidentiality of and protect your information in accordance with our normal procedures and all applicable laws.

You acknowledge and agree that we may from time to time transfer any of your contact details and/or application data to any of our offices or of any of our affiliates, agents or appointed representatives in offices overseas that we either have now, or will establish in the future. Some of our offices and those of our affiliates, agents or representatives may be located in countries outside the European Economic Area which do not have well developed data protection legislation when compared to European law. While we will ensure your information is processed in accordance with this legal notice and privacy statement you may not have rights under data protection legislation in those jurisdictions equivalent to those under European law. Please do not send us any personal data if you do not want that information to be processed by us in the ways described by this notice.

We will only collect and process data in a fair and lawful manner. Sensitive data (as defined by the GDPR) which may include information about health, racial origin, Trade Union membership or criminal convictions, will not be processed without your agreement, unless it is necessary for the purposes of administering our rights and obligations as an employer. The personal data that we retain about you may include:

  • Information relating to references and records relating to your application.
  • Information about your health that is used to ensure compliance with health and safety and occupational health obligations when considering any health issues that may affect your ability to work to help us to accommodate any disability.
  • Recording racial or ethnic origin or religious beliefs to fulfil our statutory obligations to ensure equality of opportunity at work.
  • Information for security and fraud prevention purposes. We may in the course of your recruitment and from time to time during your career undertake appropriate security and credit reference checks. In some instances we may be required to provide certain information to a third party, such as the Inland Revenue or regulatory bodies. 
You confirm that information you submit as part of the job application process is complete and accurate. Providing false information during any of the steps of the application process will lead to your rejection.

Under the terms of GDPR, we need your authority to retain your personal data. By submitting this application you are confirming that the information you have provided is true and complete and agree to the processing outlined above.


Where we have relied on your consent, you can withdraw your consent at any time. Doing so will mean we may be unable to continue the recruitment process with you. Where we need to process your personal data to meet legal obligations we are subject to, we will not be able to continue processing your application without the relevant information. We may undertake processing of your personal data in our legitimate interests. We check beforehand that this processing is not going to override your rights and interests. For example, we may need to process data from job applicants to respond to and defend against legal claims.

As mentioned above, data protection legislation provides legal rights for individuals.

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling.

You can exercise your rights at any time by contacting us using any of the contact details below. Some rights can only be exercised under certain circumstances. If we are unable to comply with your request for any reason, we will contact you to explain our reasoning.

Hazlewoods aims to deal efficiently with any query or to resolve any complaint you might have about how we handle your personal data.

Your right to complain: If you consider we have processed your data in a way that infringes the legislation, you have the right to complain to the Information Commissioner’s Office. Their contact details are:

https://ico.org.uk/ Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF Telephone: 0303 123 1113 (local rate) 01625 545 745 (national rate)

For data protection queries and to exercise your rights, you can contact us in these ways:

Post: Privacy queries, Staverton Court, Staverton, Cheltenham, Gloucestershire, GL51 0UX

Telephone: 01242 680000

Email: Our dedicated email address for data protection matters is privacy@hazlewoods.co.uk

Last updated 22 June 2018. Version 2018a