Cloud accounting update: Embracing data entry free accounting

Published: Tuesday 15 September 2020

Repeated admin tasks around companies’ financial affairs takes time, is prone to human error and detracts from core business. Integrating Hubdoc with a business Xero subscription can help achieve data entry free accounting.

Hubdoc is cloud-based software that creates efficiencies by gathering key financial information automatically from uploaded documents. Using powerful OCR (Optical Character Recognition) technology, Hubdoc is able to analyse key financial documents, identify and auto populate pertinent data and synchronise with the accounting system, subsequently removing the need for manual data entry.

How to get started
There are four simple ways of uploading documents to Hubdoc: 

  1. Use the Hubdoc app to take pictures which are then automatically synchronised with the Hubdoc account
  2. Forward email confirmations or attachments directly from an email to the Hubdoc account
  3. Use the Hubdoc website to upload scanned documents
  4. Use Hubdoc auto-fetch option to import statements from online accounts

Cloud accounting software can be a great way for business’ to access realtime information online from anywhere. The process can also be simplified further via Hubdoc by inviting accountants through the inbuilt invitation system, resulting in fewer queries and greater insights.

Key features

Free solution 
Hubdoc is included in Xero Starter, Standard and Premium plans. 

Always accessible
Hubdoc is based in the cloud. You can access it through a web browser or mobile app. Check your financials anytime on any device with an internet connection. 

No more paper receipts
In addition to a reduction in the amount of lost or missing paperwork, there is no need to retain paper copies of receipts and statements. Hubdoc is an easy tool to import receipts, bills and statements by taking photos, linking supplier accounts or forwarding invoices directly from an email box. Documents are stored securely in the cloud.

Automatically imports documents
The software connects with many online suppliers portals to import your documents automatically. Currently, Hubdoc has hundreds of live connections with banks, utilities, telecommunications providers, and more. Save time on repeated admin tasks for recurring bills and statements and establish a connection to these suppliers and let Hubdoc import your financial documents for you.

Synchronised with your Xero accounting system
You can connect Hubdoc with your business Xero account to achieve data entry free accounting. The software pushes your financial data into Xero so you can streamline your process, reduce manual data entry and avoid correcting human error.

Code transactions seamlessly
Automate coding for recurring bills when publishing bills to Xero. You can save configuration so next time you upload a bill to Hubdoc it will remember the configuration for a particular supplier. You can automate the app further by using 'autosync feature'. When this is enabled, new documents from the same supplier will be automatically published to Xero with previously saved supplier configurations. 

Easily match transactions to your bank feed
Hubdoc transactions are automatically matched with bank feed transactions within Xero for one click reconciliation. Get better information, faster.

Online security
The 2FA (two-factor authentication) feature will provide you and your business with an additional layer of security for your data and the peace of mind. 

Third party cloud storage integration
Integrate with various cloud storage solutions such as Dropbox, Google Drive and Box.

To find out more information regarding the Hubdoc and Xero integration, click here, or if you have any questions, contact Rhiannon Hooper at rhiannon.hooper@hazlewoods.co.uk or 01242 680000.

Key contacts

Rhiannon Hooper
Rhiannon Hooper
Director
View profile